- Case study
- Clinical neuropsychology
From Repetitive Data Entry to a Structured Workflow
In a clinical neuropsychology workflow, test information and scores were moved into structured spreadsheets by hand during report preparation. We built a customized workflow that standardized parts of that process and reduced the repetitive entry.
- Problem
- Preparing reports meant transferring test information and scores into structured spreadsheets by hand. It was the same kind of entry, repeated for every case.
- Solution
- A customized workflow that standardized portions of the scoring and spreadsheet-entry process, so information goes into a consistent structure with less retyping.
- Result
- Reduced repetitive manual entry, and a more standardized, consistent process for preparing the spreadsheets used in reports.
The situation
In clinical neuropsychology, report preparation depends on test information and scores being organized in structured spreadsheets. The work is detailed and repetitive: similar information, entered into a similar structure, case after case.
The problem
Much of that information was being transferred into the spreadsheets by hand. Repeating the same kind of entry for every case is slow and tedious, and it pulls time and attention away from the parts of the job that actually require professional expertise.
What we built
We developed a customized workflow that standardized portions of the scoring and spreadsheet-entry process.
The work focused on the parts of the process that follow consistent rules: the steps that look the same every time and don’t call for clinical judgment. Those steps now follow one standard structure instead of being rebuilt by hand for each case.
The result
- Less repetitive manual entry. Fewer values have to be typed in by hand.
- A more consistent process. Information follows the same standardized structure from one case to the next.
- Expertise stays where it belongs. Interpreting results and writing the report remain with the professional.
Where this pattern applies
The same pattern shows up in many businesses: information arrives in one format and has to be re-entered, step by step, into a standard structure somewhere else. Intake paperwork, assessments, inspection checklists, estimates, and recurring client reports often work this way.
If your team re-enters information into the same structure again and again, that process is very likely worth a closer look.